Mga Madalas na Katanungan(MMK)


Legal Unit

What are the requirements for Correction of School Entries?

  1. Original Birth Certificate from the Philippines Statistics Authority (PSA)
  2. Original or Certified True Copy of Form 137
  3. Original or Certified True Copy of Diploma
  4. Indorsement from Schools for correction of school entry/ies or Certification from the School as to date of graduation
  5. Letter of request for correction of school entry/ies by the applicant or by the parent/guardian or Original Affidavit of Discrepancy of the Applicant
    Address to: ATTY. ALBERTO T. ESCOBARTE
    Regional Director
  6. Joint Affidavit of two(2) disinterested persons(friend or neighbor, not relatives)
  7. PSA negative Result(discretionary)

    Note: Please bring one(1) set of photocopy of all the requirements together with original

What are the requirements for SEC Indorsement(New School Applicant for Private School)?

  1. Cover Sheet
  2. Reservation Notice
  3. Recently Notarized and duly filed Articles of Incorporation
  4. By-Laws
  5. List of Contributions as attested by the Treasurer (Treasurer’s Certificate) or Bank Certificate
  6. Affidavit of Attestation to be executed by the members of the Board of Trustees.  The members must attest that they were never involved in the illegal/unauthorized operation of private school;
  7. Favorable indorsement from the Schools Division Office which has jurisdiction over the place where the school will operate.

    Note: Please bring one (1) set of photocopy of all the requirements together with the original

What are the requirements for SEC Indorsement -Amendments?

  1. Cover Sheet
  2. Reservation Notice (if Amendments is for the name of the school);
  3. Recently Notarized and duly filed Articles of Incorporation
  4. By-Laws
  5. List of Contributions as attested by the Treasurer (Treasurer’s Certificate) or Bank Certificate
  6. Favorable Indorsement from the Schools Division Office which has jurisdiction over the place where the school will operate
  7. Latest General information Sheet submitted to the Securities and Exchange Commission
  NOTE: Please bring one (1) set of photocopy of all the requirements together with the original or old Articles of Incorporation and By-Laws.

What are the requirements for Designation of Beneficiaries?

  1. Original and authenticated copies from the Philippine Statistics Authority of the following:
    1. Death Certificate of the deceased;
    2. Birth Certificate of the deceased;
    3.  Marriage Contract of the deceased;
    4. Birth Certificates of the beneficiaries:
    5. Marriage Contracts of married beneficiaries:
    6. Death Certificate of deceased beneficiaries:

2. Waiver of rights of the other beneficiaries in favor of the other/s (optional)

3. Others

Download Form (No Pending Case)

  1. Certificate of No Pending Case

For further information pls contact at legal.calabarzon@deped.gov.ph

ADMINISTRATION SERVICES DIVISION

Records Section

What are the requirements for Certification, Authentication and Verification (CAV) of Basic Education School Records?

For Undergraduates (Kinder to Grade 11)

  1. Form 137 (original and 2 certified true copies)
  2. CAV Form 4 / Certificate of Completion (original and 2 certified true copies)
  3. PSA Birth Certificate or Passport
  4. 2 pcs. Passport size picture
  5. Brown Envelope

For Public School Graduates

  1. Diploma (original and 2 certified true copies)
  2. Form 137 (original and 2 certified true copies)
  3. CAV Form 4 / Certificate of Completion (original and 2 certified true copies)
  4. List of graduates (optional)
  5. PSA Birth Certificate or Passport
  6. 2 pcs. Passport size picture
  7. Brown Envelope

For Private School Graduates

  1. Diploma (original and 2 certified true copies)
  2. Form 137 (original and 2 certified true copies)
  3. Special Order (3 certified true copies) – mandatory requirement
  4. CAV Form 4 / Certificate of Completion (original and 2 certified true copies )
  5. PSA Birth Certificate or Passport
  6. Passport size picture ( 2 pcs)
  7. Brown Envelope

For ALS Completers / Graduates

  1. Original Diploma (with 2 Certified True Copies)
  2. Original Certificate of Rating  for Accreditation & Equivalency Test (with 2 Certified True Copies)
  3. Certificate of Completion/Graduation (with 2 Certified True Copies)
  4. PSA Birth Certificate or Passport
  5. Passport size ID picture (2 pcs)
  6. Long Brown Envelope (1 pc)

For Philippine Educational and Placement Test (PEPT) Passers

  1. Original Certificate of Rating for PEPT (with 2 Certified True Copies)
  2. PSA Birth Certificate or Passport
  3. 2 pcs. Passport size ID picture
  4. 1 pc. Long Brown Envelope

Note:

For Authorized Representative

  1. Special Power of Attorney
  2.  Copy of ID of Authorized Representative
  3. Copy of ID of Authorizing Person

For further information pls contact at record.calabarzon@deped.gov.ph

Administrative Services Division

Personnel Section

A. TERMINAL LEAVE CHECKLIST

  1. Approved Application for Terminal Leave (CSC Form 6 )
  2. Certificate of Last Payment from the School
  3. Complete Service Record
  4. Certificate of Leave of Absences & T/L Computation
  5. Certification on the Conversion of VL/SL(that no payment of PVP was made)
  6. Statement of Vacation/Sick Leave Credits (Certified by the HRMO)
  7. Certificate of Highest Salary Received
  8. Clearance of Money and Property Accountabilities from District & DO
  9. Clearance/Approval from GSIS
  10. Copy of Last Appointment/CSC Appointment
  11. Statement of Assets, Liabilities and Net worth (SALN)
  12. Latest NOSI/NOSA PSIPOP (Plantilla)
  13. Original Leave Card
  14. Copy of GSIS Application for Retirement & Other Social Insurance Benefits
  15. Approved Letter of Intent to Retire (must be approved by the SDS) 
  16. Certificate of No Pending Administrative Case (get from the Regional Office, Legal Section)
  17. PSA Marriage Certificate for change of name of married women
  18. Special Order (if any)

    Additional Requirements for SDS only:
  19. Clearance from DepEd Regional Office & DepEd

    Additional Requirements in case of death claim:
  20. Decision/Designation of Beneficiaries from the Legal Unit (RO)
  21. Affidavit of Next of Kin/Legal Heirs
  22. PSA Marriage Contract
  23. PSA Death Certificate
  24. PSA Birth Certificate of Beneficiaries
  25. GSIS Application for Survivorship
  26. Waiver of Rights (Optional)

RECLASSIFICATION CHECKLIST

  1. Indorsement/Recommendation from the SDS
  2. Duly accomplished Form 212
  3. Updated Service Record
  4. Transcript of Records for Masteral Program/Doctoral
  5. Ranklist for the current year
  6. Performance rating for last three (3) consecutive years
  7. SF-7 for the current year
  8. Copy of seminar attended (Basic Training Course for School Heads) From NEAP (For Principal applicant only)
  9. Plantilla Allocation List (MT only) – 4 copies
  10. List of teachers per subject area (For Secondary) ERF (HT only)

PLANTILLA ALOCATION LIST (PAL) CHECKLIST

  1. Indorsement of the Schools Division Superintendent (SDS)
  2. PAL signed by the Schools Division Superintendent(SDS) (4 copies)
  3. Approved ERF (Original) (1 copy)
  4. Updated Service Record (1 copy)
  5. PSIPOP (for ROP use only)

EQUIVALENTS RECORD FORMS(ERF) CHECKLIST

  1. Recommendation from the Schools Division Superintendent (SDS)
  2. Filled-up ERF
  3. Updated Service Record
  4. Transcript of Records for MA/Doctoral
  5. Authenticated copy of the Transcript of Record(TOR) for MA/Doctoral Units by CHED
  6. Seminar/Trainings Attended (Division, Regional, National Level)***supported by a source of authority to attend
  7. Service Record / Certificate of Employment( if Private School )
  8. Course Curriculum

STUDY LEAVE CHECKLIST

  1. Letter request noted by the immediate supervisor (Regional Office Personnel)
  2. Indorsement of the SDS
  3. Duly filled-up and signed CSC Form 6
  4. Schedule of Study Leave
  5. Memorandum of Agreement
  6. School/SDO Clearance
  7. Certification without substitution (for Teachers)
  8. Certificate of bonafide employee
  9. Updated Service Record
  10. Permit to Study
  11. Performance Ratings
  12. Medical Certificate (Physically Fit)

    Additional Requirement for Scholarship Grant Abroad
  13. Form A (if the travel is on OB/OT), DepEd Order No. 43, s. 2014
  14. Justification (DepEd Memorandum No. 8, s. 2018)
  15. Curriculum Vitae
  16. Notarized Waiver (acknowledging the risks involved in traveling) Item A (2d) of the resolution No. 80, s. 2020 by IATF-MEID Dated Oct. 22, 2020
  17. Certification of teaching/non-teaching Personnel that someone will take over during their travel.

RETIREMENT CHECKLIST

  1. Letter of Intent to Retire/Authorized Beneficiaries Approved by: RD (ROP), SDS (SDO)
  2. Indorsement from the SDS
  3. Filled-up GSIS Application Form
  4. Updated Service Record
  5. Certificate of Last Payment (from the Regional Payroll Services) – if Autonomous from respective School
  6. Certificate of No Pending Administrative Case (get from the Regional Office, Legal Section)
  7. School Clearance
  8. Division Clearance
  9. DepEd Central Office Clearance (for Third Level Position – RD/ARD/SDS/ASDS, etc.)

    Additional Requirements in case of death claim:
  10. Live birth, marriage contract and death certificate

    Additional Requirements for ROP
  11. SALN (as of the last day of Actual Service)
  12. IPCRF

EXCHANGE VISITOR PROGRAM CHECKLIST

  1. Indorsement Letter from Schools Division Superintendent SDS
  2. Certificate of No Pending Case from Legal Unit (Regional Office)
  3. School Clearance
  4. Division Clearance
  5. Certificate of Last Payment – from Regional Office (If Autonomous from respective School)
  6. Latest Payslip
  7. Copy of Job Offer from US School

    If with existing liabilities/obligations to PLIs/GFIs:
  8. Special Power of Attorney – signed by the attorney-in fact and concerned teacher
  9. Notarized Undertaking of Unpaid Loans – indicating that your attorney-in-fact will pay your existing obligations during your travel and enumerate the concerned PLIs/GFIs

TRANSFER CHECKLIST

  1. Letter Request
  2. Updated Service Record
  3. Indorsement of the Principal
  4. Indorsement from Schools Division Superintendent (SDS)

    Approved Transfer
  5. Indorsement from SDS
  6. Updated Service Record
  7. Certificate of Last Payment (from the Regional Payroll Services) – if Autonomous from respective School
  8. Certificate of No Pending Administrative Case (get from the Legal Unit of the Regional Office)
  9. Division Clearance
  10. Other documents required from the SDO/School to be transfer

TRAVEL ABROAD CHECKLIST

PERSONAL TRAVEL

  1. Indorsement of the SDS
  2. Travel Authority for Personal Travel (Annex D)
  3. Written manifestation noted by his/her Head of Office, that his/her absence not hamper the operational efficiency of the office
  4. Certificate of No Pending Case from Legal Unit (Regional Office)
  5. School/Division Office
  6. CSC Form 6 (for approval of RD)

    Additional requirement for Division Chiefs and higher
  7. Special Order designating an Officer-in-Charge (if applicable) – so as not to hamper the day-to-day operations of the Office.

OFFICIAL FOREIGN TRAVEL

  1. Indorsement of the SDS
  2. Travel Authority for Personal Travel (Annex A)
  3. Signed invitation addressed to the requesting party from foreign host
  4. Approved Activity Request and Work and Financial Plan indicating that funds are earmarked for the travel expenses to be incurred
  5. Itinerary of Travel
  6. Written Justification (D.O. No. 43, s. 2022. par. IV.A.3.)
  7. Certificate of No Pending Case from Legal Unit (Regional Office)
  8. School/Division Office
  9. Certification from Accounting Division/Section/Unit that the previous cash advance has been liquidated (if applying for cash advance)

    Additional requirement for Division Chiefs and higher
  10. Special Order designating an Officer-in-Charge (if applicable) – so as not to hamper the day-to-day operations of the Office

    Note:
     For Personal Travel, shall be received by Regional Office at least 15 days before departure (fund source: personal/foreign host/SEF)
    For Official Foreign Travel, shall be received by Regional Office at least 35 days before departure (fund source: MOOE/local funds)

For further information pls contact at personnel.calabarzon@deped.gov.ph