Records Section<\/strong><\/h2>\n\n\n\n
\n\n\n\nWhat are the requirements for Certification, Authentication and Verification (CAV) of Basic Education School Records?<\/strong><\/p>\n\n\n\n
\n\n\n\nFor Undergraduates (Kinder to Grade 11)<\/strong>
<\/p>\n\n\n\n\n- Form 137 (original and 2 certified true copies)<\/li>\n\n\n\n
- CAV Form 4 \/ Certificate of Completion (original and 2 certified true copies)<\/li>\n\n\n\n
- PSA Birth Certificate or Passport<\/li>\n\n\n\n
- 2 pcs. Passport size picture<\/li>\n\n\n\n
- Brown Envelope<\/li>\n<\/ol>\n\n\n\n
For Public School Graduates<\/strong><\/p>\n\n\n\n\n- Diploma (original and 2 certified true copies)<\/li>\n\n\n\n
- Form 137 (original and 2 certified true copies)<\/li>\n\n\n\n
- CAV Form 4 \/ Certificate of Completion (original and 2 certified true copies)<\/li>\n\n\n\n
- List of graduates (optional)<\/li>\n\n\n\n
- PSA Birth Certificate or Passport<\/li>\n\n\n\n
- 2 pcs. Passport size picture<\/li>\n\n\n\n
- Brown Envelope<\/li>\n<\/ol>\n\n\n\n
For Private School Graduates<\/strong><\/p>\n\n\n\n\n- Diploma (original and 2 certified true copies)<\/li>\n\n\n\n
- Form 137 (original and 2 certified true copies)<\/li>\n\n\n\n
- Special Order (3 certified true copies) \u2013 mandatory requirement<\/em><\/li>\n\n\n\n
- CAV Form 4 \/ Certificate of Completion (original and 2 certified true copies )<\/li>\n\n\n\n
- PSA Birth Certificate or Passport<\/li>\n\n\n\n
- Passport size picture ( 2 pcs)<\/li>\n\n\n\n
- Brown Envelope<\/li>\n<\/ol>\n\n\n\n
For ALS Completers \/ Graduates<\/strong><\/p>\n\n\n\n\n- Original Diploma (with 2 Certified True Copies)<\/li>\n\n\n\n
- Original Certificate of Rating for Accreditation & Equivalency Test (with 2 Certified True Copies)<\/li>\n\n\n\n
- Certificate of Completion\/Graduation (with 2 Certified True Copies)<\/li>\n\n\n\n
- PSA Birth Certificate or Passport<\/li>\n\n\n\n
- Passport size ID picture (2 pcs)<\/li>\n\n\n\n
- Long Brown Envelope (1 pc)<\/li>\n<\/ol>\n\n\n\n
\n\n\n\nFor Philippine Educational and Placement Test (PEPT) Passers<\/strong><\/p>\n\n\n\n
\n\n\n\n\n- Original Certificate of Rating for PEPT (with 2 Certified True Copies)<\/li>\n\n\n\n
- PSA Birth Certificate or Passport<\/li>\n\n\n\n
- 2 pcs. Passport size ID picture<\/li>\n\n\n\n
- 1 pc. Long Brown Envelope<\/li>\n<\/ol>\n\n\n\n
Note:<\/p>\n\n\n\n
For Authorized Representative<\/p>\n\n\n\n
\n- Special Power of Attorney<\/li>\n\n\n\n
- Copy of ID of Authorized Representative<\/li>\n\n\n\n
- Copy of ID of Authorizing Person<\/li>\n<\/ol>\n\n\n\n
For further information pls contact at record.calabarzon@deped.gov.ph<\/p>\n\n\n\n
\n\n\n\nAdministrative Services Division<\/strong>
Personnel Section<\/strong><\/h2>\n\n\n\n
\n\n\n\nA. TERMINAL LEAVE CHECKLIST<\/strong><\/p>\n\n\n\n\n- Approved Application for Terminal Leave (CSC Form 6 )<\/li>\n\n\n\n
- Certificate of Last Payment from the School<\/li>\n\n\n\n
- Complete Service Record<\/li>\n\n\n\n
- Certificate of Leave of Absences & T\/L Computation<\/li>\n\n\n\n
- Certification on the Conversion of VL\/SL(that no payment of PVP was made)<\/li>\n\n\n\n
- Statement of Vacation\/Sick Leave Credits (Certified by the HRMO)<\/li>\n\n\n\n
- Certificate of Highest Salary Received<\/li>\n\n\n\n
- Clearance of Money and Property Accountabilities from District & DO<\/li>\n\n\n\n
- Clearance\/Approval from GSIS<\/li>\n\n\n\n
- Copy of Last Appointment\/CSC Appointment<\/li>\n\n\n\n
- Statement of Assets, Liabilities and Net worth (SALN)<\/li>\n\n\n\n
- Latest NOSI\/NOSA PSIPOP (Plantilla)<\/li>\n\n\n\n
- Original Leave Card<\/li>\n\n\n\n
- Copy of GSIS Application for Retirement & Other Social Insurance Benefits<\/li>\n\n\n\n
- Approved Letter of Intent to Retire (must be approved by the SDS) <\/li>\n\n\n\n
- Certificate of No Pending Administrative Case (get from the Regional Office, Legal Section)<\/li>\n\n\n\n
- PSA Marriage Certificate for change of name of married women<\/li>\n\n\n\n
- Special Order (if any)
Additional Requirements for SDS only:<\/strong><\/li>\n\n\n\n- Clearance from DepEd Regional Office & DepEd
Additional Requirements in case of death claim:<\/strong><\/li>\n\n\n\n- Decision\/Designation of Beneficiaries from the Legal Unit (RO)<\/li>\n\n\n\n
- Affidavit of Next of Kin\/Legal Heirs<\/li>\n\n\n\n
- PSA Marriage Contract<\/li>\n\n\n\n
- PSA Death Certificate<\/li>\n\n\n\n
- PSA Birth Certificate of Beneficiaries<\/li>\n\n\n\n
- GSIS Application for Survivorship<\/li>\n\n\n\n
- Waiver of Rights (Optional)<\/li>\n<\/ol>\n\n\n\n
\n\n\n\nRECLASSIFICATION CHECKLIST<\/strong><\/p>\n\n\n\n\n- Indorsement\/Recommendation from the SDS<\/li>\n\n\n\n
- Duly accomplished Form 212<\/li>\n\n\n\n
- Updated Service Record<\/li>\n\n\n\n
- Transcript of Records for Masteral Program\/Doctoral<\/li>\n\n\n\n
- Ranklist for the current year<\/li>\n\n\n\n
- Performance rating for last three (3) consecutive years<\/li>\n\n\n\n
- SF-7 for the current year<\/li>\n\n\n\n
- Copy of seminar attended (Basic Training Course for School Heads) From NEAP (For Principal applicant only)<\/li>\n\n\n\n
- Plantilla Allocation List (MT only) \u2013 4 copies<\/li>\n\n\n\n
- List of teachers per subject area (For Secondary) ERF (HT only)<\/li>\n<\/ol>\n\n\n\n
\n\n\n\nPLANTILLA ALOCATION LIST (PAL) CHECKLIST<\/strong><\/p>\n\n\n\n\n- Indorsement of the Schools Division Superintendent (SDS)<\/li>\n\n\n\n
- PAL signed by the Schools Division Superintendent(SDS) (4 copies)<\/li>\n\n\n\n
- Approved ERF (Original) (1 copy)<\/li>\n\n\n\n
- Updated Service Record (1 copy)<\/li>\n\n\n\n
- PSIPOP (for ROP use only)<\/li>\n<\/ol>\n\n\n\n
\n\n\n\nEQUIVALENTS RECORD FORMS(ERF) CHECKLIST<\/strong><\/p>\n\n\n\n\n- Recommendation from the Schools Division Superintendent (SDS)<\/li>\n\n\n\n
- Filled-up ERF<\/li>\n\n\n\n
- Updated Service Record<\/li>\n\n\n\n
- Transcript of Records for MA\/Doctoral<\/li>\n\n\n\n
- Authenticated copy of the Transcript of Record(TOR) for MA\/Doctoral Units by CHED<\/em><\/strong><\/li>\n\n\n\n
- Seminar\/Trainings Attended (Division, Regional, National Level)<\/em><\/strong>***supported by a source of authority to attend<\/li>\n\n\n\n
- Service Record \/ Certificate of Employment( if Private School )<\/em><\/strong><\/li>\n\n\n\n
- Course Curriculum<\/li>\n<\/ol>\n\n\n\n
\n\n\n\nSTUDY LEAVE CHECKLIST<\/strong><\/p>\n\n\n\n\n- Letter request noted by the immediate supervisor (Regional Office Personnel)<\/li>\n\n\n\n
- Indorsement of the SDS<\/li>\n\n\n\n
- Duly filled-up and signed CSC Form 6<\/li>\n\n\n\n
- Schedule of Study Leave<\/li>\n\n\n\n
- Memorandum of Agreement<\/li>\n\n\n\n
- School\/SDO Clearance<\/li>\n\n\n\n
- Certification without substitution (for Teachers)<\/li>\n\n\n\n
- Certificate of bonafide employee<\/li>\n\n\n\n
- Updated Service Record<\/li>\n\n\n\n
- Permit to Study<\/li>\n\n\n\n
- Performance Ratings<\/li>\n\n\n\n
- Medical Certificate (Physically Fit)
Additional Requirement for Scholarship Grant Abroad<\/em><\/strong><\/li>\n\n\n\n- Form A (if the travel is on OB\/OT), DepEd Order No. 43, s. 2014<\/li>\n\n\n\n
- Justification (DepEd Memorandum No. 8, s. 2018)<\/li>\n\n\n\n
- Curriculum Vitae<\/li>\n\n\n\n
- Notarized Waiver (acknowledging the risks involved in traveling) Item A (2d) of the resolution No. 80, s. 2020 by IATF-MEID Dated Oct. 22, 2020<\/li>\n\n\n\n
- Certification of teaching\/non-teaching Personnel that someone will take over during their travel.<\/li>\n<\/ol>\n\n\n\n
\n\n\n\nRETIREMENT CHECKLIST<\/strong><\/p>\n\n\n\n\n- Letter of Intent to Retire\/Authorized Beneficiaries Approved by: RD (ROP), SDS (SDO)<\/li>\n\n\n\n
- Indorsement from the SDS<\/li>\n\n\n\n
- Filled-up GSIS Application Form<\/li>\n\n\n\n
- Updated Service Record<\/li>\n\n\n\n
- Certificate of Last Payment (from the Regional Payroll Services) \u2013 if Autonomous from respective School<\/li>\n\n\n\n
- Certificate of No Pending Administrative Case (get from the Regional Office, Legal Section)<\/li>\n\n\n\n
- School Clearance<\/li>\n\n\n\n
- Division Clearance<\/li>\n\n\n\n
- DepEd Central Office Clearance (for Third Level Position \u2013 RD\/ARD\/SDS\/ASDS, etc.)
Additional Requirements in case of death claim:<\/strong><\/li>\n\n\n\n- Live birth, marriage contract and death certificate
Additional Requirements for ROP<\/strong><\/li>\n\n\n\n- SALN (as of the last day of Actual Service)<\/li>\n\n\n\n
- IPCRF<\/li>\n<\/ol>\n\n\n\n
\n\n\n\nEXCHANGE VISITOR PROGRAM CHECKLIST<\/strong><\/p>\n\n\n\n\n- Indorsement Letter from Schools Division Superintendent SDS<\/li>\n\n\n\n
- Certificate of No Pending Case from Legal Unit (Regional Office)<\/li>\n\n\n\n
- School Clearance<\/li>\n\n\n\n
- Division Clearance<\/li>\n\n\n\n
- Certificate of Last Payment \u2013 from Regional Office (If Autonomous from respective School)<\/li>\n\n\n\n
- Latest Payslip<\/li>\n\n\n\n
- Copy of Job Offer from US School
If with existing liabilities\/obligations to PLIs\/GFIs:<\/strong><\/li>\n\n\n\n- Special Power of Attorney \u2013 signed by the attorney-in fact and concerned teacher<\/li>\n\n\n\n
- Notarized Undertaking of Unpaid Loans \u2013 indicating that your attorney-in-fact will pay your existing obligations during your travel and enumerate the concerned PLIs\/GFIs<\/li>\n<\/ol>\n\n\n\n
\n\n\n\nTRANSFER CHECKLIST<\/strong><\/p>\n\n\n\n\n- Letter Request<\/li>\n\n\n\n
- Updated Service Record<\/li>\n\n\n\n
- Indorsement of the Principal<\/li>\n\n\n\n
- Indorsement from Schools Division Superintendent (SDS)
Approved Transfer<\/em><\/strong><\/li>\n\n\n\n- Indorsement from SDS<\/li>\n\n\n\n
- Updated Service Record<\/li>\n\n\n\n
- Certificate of Last Payment (from the Regional Payroll Services) \u2013 if Autonomous from respective School<\/li>\n\n\n\n
- Certificate of No Pending Administrative Case (get from the Legal Unit of the Regional Office)<\/li>\n\n\n\n
- Division Clearance<\/li>\n\n\n\n
- Other documents required from the SDO\/School to be transfer<\/li>\n<\/ol>\n\n\n\n
\n\n\n\nTRAVEL ABROAD CHECKLIST<\/strong><\/p>\n\n\n\nPERSONAL TRAVEL<\/strong><\/p>\n\n\n\n\n- Indorsement of the SDS<\/li>\n\n\n\n
- Travel Authority for Personal Travel (Annex D)<\/li>\n\n\n\n
- Written manifestation noted by his\/her Head of Office, that his\/her absence not hamper the operational efficiency of the office<\/li>\n\n\n\n
- Certificate of No Pending Case from Legal Unit (Regional Office)<\/li>\n\n\n\n
- School\/Division Office<\/li>\n\n\n\n
- CSC Form 6 (for approval of RD)
Additional requirement for Division Chiefs and higher<\/strong><\/li>\n\n\n\n- Special Order designating an Officer-in-Charge (if applicable) \u2013 so as not to hamper the day-to-day operations of the Office.<\/li>\n<\/ol>\n\n\n\n
\n\n\n\nOFFICIAL FOREIGN TRAVEL<\/strong><\/p>\n\n\n\n\n- Indorsement of the SDS<\/li>\n\n\n\n
- Travel Authority for Personal Travel (Annex A)<\/li>\n\n\n\n
- Signed invitation addressed to the requesting party from foreign host<\/li>\n\n\n\n
- Approved Activity Request and Work and Financial Plan indicating that funds are earmarked for the travel expenses to be incurred<\/li>\n\n\n\n
- Itinerary of Travel<\/li>\n\n\n\n
- Written Justification (D.O. No. 43, s. 2022. par. IV.A.3.)<\/li>\n\n\n\n
- Certificate of No Pending Case from Legal Unit (Regional Office)<\/li>\n\n\n\n
- School\/Division Office<\/li>\n\n\n\n
- Certification from Accounting Division\/Section\/Unit that the previous cash advance has been liquidated (if applying for cash advance)
Additional requirement for Division Chiefs and higher<\/strong><\/li>\n\n\n\n- Special Order designating an Officer-in-Charge (if applicable) \u2013 so as not to hamper the day-to-day operations of the Office
Note:
<\/em><\/strong> For Personal Travel, shall be received by Regional Office at least 15 days before departure (fund source: personal\/foreign host\/SEF)
For Official Foreign Travel, shall be received by Regional Office at least 35 days before departure (fund source: MOOE\/local funds)<\/li>\n<\/ol>\n\n\n\nFor further information pls contact at personnel.calabarzon@deped.gov.ph<\/p>\n\n\n\n
\n","protected":false},"excerpt":{"rendered":"Mga Madalas na Katanungan(MMK) Legal Unit What are the requirements for Correction of School Entries? What are the requirements for SEC Indorsement(New School Applicant for Private School)? What are the requirements continue reading : FAQ’s <\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-4264","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/depedcalabarzon.ph\/index.php?rest_route=\/wp\/v2\/pages\/4264","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/depedcalabarzon.ph\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/depedcalabarzon.ph\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/depedcalabarzon.ph\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/depedcalabarzon.ph\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=4264"}],"version-history":[{"count":29,"href":"https:\/\/depedcalabarzon.ph\/index.php?rest_route=\/wp\/v2\/pages\/4264\/revisions"}],"predecessor-version":[{"id":9618,"href":"https:\/\/depedcalabarzon.ph\/index.php?rest_route=\/wp\/v2\/pages\/4264\/revisions\/9618"}],"wp:attachment":[{"href":"https:\/\/depedcalabarzon.ph\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=4264"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}