A group of five division personnel from DepEd Lipa joined the flock of CI advocates upon attending the Nationwide Training in Continuous Improvement Program at La Virginia Leisure Resort and Hotel, Mataas na Kahoy Batangas on December 7 -11, 2015.
The team was composed of Theresa G. Exconde, EPS – Math; Maria Fe C. Bautista, EPS – Kinder/SPED; Liezel M. Villanueva, SEPS – Planning and Research; Joseph Christian C. Tapire, EPS – HRTD; and Elvie M. Malaluan, EPS – M & E.
After convening the division key personnel and unit heads, the group found out that the office was experiencing problem on the payment to suppliers. The group then conducted series of interviews and surveys focusing on the results of the initial meeting and gathered data and documents from different unit offices. The group then was able to give birth to Project ASAP2 which was dubbed as Project Accessible Structure and Accountability Performance of Personnel which was under the Division Key Result Area (KRA) of resource management which fell on the area of governance. This project aimed to expedite the process of payment to suppliers with the observance of systematic accounting and auditing procedures and should conform to basic policies and standards stated in P.D No. 1445, the State Audit Code of the Philippines.
With the positive feedback from the Schools Division Superintendent, Dr. Ludy N. Pasagui and the Assistant Schools Division Superintendent, Mr. Homer N. Mendoza, the Project ASAP2 was already introduced to school heads during the conduct of different Division Executive Committee Meetings and was emphasized by the Schools Governance and Operations Division and Curriculum Implementation Division Chiefs, Mrs. Minerva C. Caraos and Dr. Lorna R. Medrano, respectively.
Currently, the team along with the other CALABARZON CI teams was on its twenty three weeks of coaching continuously reporting and presenting to the coach the progress on the process which resulted from interviews, analysis, focused group discussion, results validation, recording, documenting and reporting observation. Along these endeavor were plenary weeks where the team was able to present and defend the project to the representatives from BEST, Dr. Diosdado San Antonio, the Regional Director, and division superintendents, other personnel and process owners.
Moreover, Coach Bong Pangilinan had shared patiently his effort, expertise, time, suggestion and recommendation which definitely inspired and motivated each member of the team to further help improve any division process in all respective divisions under Region IV-A CALABARZON.
With few more touches of refinement, Project ASAP2 is now getting closer to improving school processes as this will soon be institutionalized after its roll – out.
Liezel M. Villanueva
Scribe-LIPA CI Team